Email, signup forms… wasted time, confusion,
OnVolunteers… efficiency, peace of mind.
Catholic, Independent and Charter Schools
Flexible, Customizable System
Security for Children, Families and Schools
Call for volunteers or Schedule
Relax and watch volunteer positions fill up. Parents have full access to all volunteer jobs and can sign up without having to email or phone anyone. Alternatively, you search for parents with appropriate skills, preferences and schedules to slot in parent to specific volunteer positions.
Bring all communications between your volunteer team and parents into a central messaging system. Eliminate silo’d email strings that make for poor communication. OnVolunteers’ internal messaging system leads to greater organization and helps to eliminate confusion.
Organize - Hands Free
Volunteer jobs are systematically organized under respective events and activities and are tracked automatically. The status of volunteer jobs and shifts are structured so you instantly know what’s going on with each - no more last minute scrambling. You’ll be able to see, well in advance, if you need to take action.
Automatically Track and Aggregate Parent Hours
Families neither have to manually track nor submit their volunteer hours, it’s all automatic. And all parents’ hours, from different events are all automatically aggregated. If needed, your coordinators can easily make hour adjustments, and these are automatically reflected in hours totals. This ensures parent volunteer hours are accurate.
Catholic, Independent and Charter Schools
Catholic, Independent and Charter schools have very unique volunteer program requirements. The OnVolunteers system is the only volunteer management software available that offers features specifically designed to meet these particular needs
Track Hours against Unique Family Annual Targets
You’ll have automatic tracking of parent volunteer hours against your school’s annual Family hours requirements. In addition, you can set annual hour requirements by unique family, based on your school’s defined guidelines. This ensures you have a complete picture of all families, their volunteering work and their finished hours.
Automated Monitoring and Notification of Low Hours
Completely eliminate the many, many hours wasted figuring out which families are low on hours and then having to notify parents by email or letter. This is completely automated with OnVolunteers! Quickly set your desired guidelines and the system will automatically monitor family hours and notify families with low service hours; you’ll save days of work! No other system provides this unique automation.
Digital Check In/Check - Automated Verification
For volunteer jobs done at the school, you can use the available digital ‘Check In/Check Out interface. This allows parents to ‘check in’ when they start their volunteer jobs and ‘check out’ when they’re done. These “time stamps” provide an automatic verification of the parent’s volunteering work, eliminating any need for a coordinator to verify the parents’ jobs.
Volunteer Job and Hours Verification Process
For any off-site volunteer jobs, use OnVolunteers’ “Task Verification” process; coordinators can quickly verify the actual hours completed by parents. With verified parent job completion, your volunteer leaders can analyze actual hours completed against school activity needs to see if more volunteers are needed in the future.
Flexible Customizable System
Unique Scheduling and Signup Attributes
Want to assign parents to specific volunteer jobs? Or allow parents to self-sign-up for their preferences? OnVolunteers gives you the flexibility to do both. How about showing specific volunteer jobs to particular groups of parents? Want to give ‘Bonus Hours’ for those hard-to-recruit-for shifts? Or show specific volunteer jobs only to parents with Criminal Background Checks? Yes, yes, and yes, with OnVolunteers.
Un-planned, un-listed Volunteer Jobs Easily Handled
There are many times when an un-expected need for volunteers arise, typically the day of. As these are not listed in a volunteer signups, they are very difficult to track. OnVolunteers’ “Ad hoc” capabilities allow you to easily account for and track these unplanned, and un-listed jobs and hours. Everything is accounted for, giving you a complete picture of your entire volunteer program.
Volunteer jobs for specific Grades, Custom Groups
With powerful, yet easy point-and-click settings, your coordinators can show specific volunteer jobs to only parents in specific grades or custom groups you define. You can also set specific job requirements, and only parents who meet those requirements see those jobs. You’ll be able target the right jobs to the right parents, helping to maximize volunteer sign-ups.
Parent / Teacher Conference Scheduling
Within 2 minutes, you can create Parent / Teacher conference sign-ups. Parents with more than 1 child in the school see the conference sign-ups for all their children. Teachers, from their own private webpage, can see the schedule of parents signed up. This is included in your OnVolunteers account.
Security for Children, Families
School Volunteer Activity information is Private
With typical online signup forms, all your volunteer activities, including parent names, are available to anyone on the Internet. That’s a huge security issue. With OnVolunteers, only school staff and families to whom you provide access can view school volunteer activity information. This helps to ensure safety for everyone.
Individual Family Websites, aka ‘Portals’
With OnVolunteers, each family is provided with their own unique, password-protected webpage, aka ‘Family Portal’. A parent can view available volunteer opportunities as well as manage volunteer jobs they’ve signed up for or were assigned, all in their portal. Families can see, in real-time, their up-to-date hour totals. No more emails from parents asking “do we have enough hours?”
Criminal Background Checks Tracking
OnVolunteers is the only volunteer management software that provides systematic tracking of parents with Criminal Background Checks. You can create a volunteer job involving un-supervised work with children and set it to show only to parents who have successfully passed a Criminal Background Check. No other volunteer management software provides this very unique capability.
Encrypted Passwords, Security the Banks use
In addition to providing families with their own unique websites, passwords are encrypted - even from those on the volunteer team and school staff. And OnVolunteers uses “Secure Socket Layer” (SSL) security technology, the same used by the world’s leading financial institutions. You can rest assured your volunteer information is secure.
No Software, no IT needed. Ready Today.
OnVolunteers is web-based software that’s available over the Internet, using any browser, as a subscription service. Schools do not need to have IT staff to install or maintain any software on their school network.
Industry-leading Microsoft Azure Platform
OnVolunteers is hosted and protected by the Microsoft Corporation, in their renowned BizSpark eco-system, on the industry-leading Microsoft Azure Server Infrastructure platform. You’ll have peace of mind knowing your volunteer program is available any time, and your school’s information is protected.
A Beautifully Simple Experience
OnVolunteers uses what’s called ‘Responsive Design’, which resizes a user’s interface based on their device, whether desktop/ laptop computer, tablet or smartphone. The result is a beautifully simple and easy experience. Any person who can surf the Web will be able to use OnVolunteers.
Up and Running Today!
As OnVolunteers is a web-based service, you can have your volunteer account ready in a matter of minutes. You can have one of your volunteer activities, complete with volunteer jobs, ready for parents to sign up in less than 1 hour! Start at any time during the year, with any activity or event.